5 Clues to Determine if Your Company Needs a Recruitment Software

If you want to be a modern age recruiter you must adapt to the new reality of the hiring process. An Applicant Tracking System can help you to save time and recruit better and faster. Here you can find out some solutions to your everyday recruitment problems.

What is an Applicant Tracking System?

How can it optimize the recruitment processes?

Recruitment is one of the most important aspects of a company. However, even though it is one of the most important factors for the growth of an organization, it is often one of the most complicated to manage.

In companies, it is common practice to use software to manage sales, accounting, project management or marketing. However, despite this, many recruiters are still convinced that a mix between e-mail and a series of Excel tables is enough to handle their search and selection activities.

Recruiting software, also called ATS (Applicant Tracking System) is used since the early ’90s. Although many believe that ATS is the exclusive prerogative of large multinationals, they are also used by small and medium-sized businesses that want to optimize their recruiting processes and save time and money.

Is Using an Applicant Tracking System (ATS) always a Smart Choice?

We chose 5 clues to see if the recruiter in the company needs a recruiting software.

1. It takes too long to Post an Ad on Several Job boards

When you open a job search it is normal that the recruiter who manages it is interested in ensuring maximum visibility. There are a number of free and paid Job boards and each has a different publishing system; publishing an ad can take a lot of time (including copying and pasting). The best Applicant Tracking Systems (ATS) allow you to save a lot of time thanks to innovative features that allow you to publish a job in one post (multiposting or job posting).

2. Your Email Inbox is Clogged with Irrelevant Applications

If you are a recruiter you know perfectly what we mean: your e-mail may be literally overwhelmed with offline CVs each time you post an ad. And that means time lost to seeing dozens of useless CVs. An Applicant Tracking System (ATS) allows you to create custom forms with tailored screening questions focusing on the main search requirements.

3. Recruiting Process in Excel spreadsheets

You are tracking information about the recruiting process in Excel tables and you are using emails to communicate with your team and with the candidates. But the data is increasingly disordered. We don’t recommend this. Excel tables are a great tool in some cases, but they are not an effective tool for recruiting. If you’ve ever run a search using multiple Excel tabs or you’ve been looking for infinite to find some meaningful information within a table then you know what we mean.

4. Feedback

Your recruiting team is having problems with coordinating and giving feedback to the candidates. When company recruiting is managed by a team, communications can be multiplied (shared notes, feedback and candidate ratings, submitted CVs, multiple calendars) and this can easily create problems.  An Applicant Tracking System (ATS) manages all of these activities in one place. Any note, feedback, and evaluation related to a candidate are kept in the same place, along with the CV, its applications, and the history of the actions undertaken.

5. Improve Your Recruiting Process

You would like to improve your recruiting process but you do not have any significant data. For many companies, especially for small and medium-sized businesses, recruitment comes in waves. This is one of the reasons why often the recruiting process varies completely from one research to another.  Standardizing the recruiting process is often vital to save time, but this is not possible if you do not have the data you need for analysis. With an Applicant Tracking System, you can archive and recall all the data about your recruiting process.


These are the main points to figure out if you need a tracking system for your applicants. If you find yourself in any of these points or if you want to improve your recruitment process, we suggest testing our ATS.

Try Anomadic Now!