Administrative Support Specialist

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The Carpentries
company verified
Flexibility Full remote
Preferred timezone Central Europe Standard Time

About this job

Address: Oakland, CA, USA
Role: Support Specialist
Category: Customer Service Jobs

Job description

We are seeking a full-time Administrative Support Specialist to work with our Business Administrator and Workshop Administrator. You will process payments for memberships and workshops, produce financial reports, and record financial and workshop data. You will also assist with organizing workshops and will communicate with members and hosts as needed. This position will be responsible for: Sending out invoices for workshops and memberships Following up on overdue invoices Recording membership data Recording financial data Recording workshop data Generating regular financial reports Communicating with our fiscal sponsor and clients to ensure that legal terms of agreements are satisfactory Liaising between our fiscal sponsor and collaborating organizations to ensure procedures and practices are followed Completing vendor registration paperwork as needed Communicating with our fiscal sponsor regarding finances Assembling and mailing swag packages to stakeholders Arranging travel for staff and community members as needed Required qualifications: Excellent communication skills Customer-service orientation Ability to complete administrative tasks with minimal supervision Attention to detail Excellent time management skills Interact with and maintain information across multiple platforms Able to work virtually with a distributed team Additional qualifications: Experience working with QuickBooks Familiarity with one or more of the following: Git, GitHub, R, Python, SQL Experience working with a volunteer community Experience in a customer-service role Cross cultural experience and background would be beneficial This is a remote position and will be paid by our 501(c)3 fiscal sponsor, Community Initiatives. Compensation will be negotiated commensurate with experience. The Carpentries is dedicated to providing a welcoming and supportive environment for all people, regardless of background or identity. All qualified applicants will receive consideration for employment without regard to gender identity and expression, sexual orientation, disability, citizenship, nationality, ethnic or social origin, pregnancy, familial status, veteran status, religion or belief, age, education, or socio-economic status. We encourage all qualified individuals to apply.


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We thank all the candidates who have shown interest in our company, but only shortlisted candidates will be contacted.

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About the The Carpentries


Oakland, United States


2-10 employees




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